Related mental drills a Alissandra Cummins

Common occurrence Barbados Museum and Historical Society Are you ready to make tough choices A good way to prepare is through mental drills. Mental drills are simple to do and cost nothing but are an important part of the training process. While setting the scene of an emergency, these drills can reveal gaps in the best-laid contingency plans. They also can prompt you to find answers to problems that might never have occurred to you, to the emergency preparedness committee, or to your team...

Appendix E Emergency Response Supply Lists

1 x 3 plastic bandages E.I List of contents for the mobile portable first-aid box from the Getty Center's Emergency Planning Handbook (J. Paul Getty Trust, Los Angeles, 1997, photocopy), Fact Sheets section. E.I List of contents for the mobile portable first-aid box from the Getty Center's Emergency Planning Handbook (J. Paul Getty Trust, Los Angeles, 1997, photocopy), Fact Sheets section. 1. 6 wheeled cart with folding platform and lockable cabinet 1 2. Lock and key for cabinet, with break...

Facultad de Arte Universidad de Chile

Front view of the newly constructed building of the Museo de Arte Popular Americano, Facultad de Arte, Universidad de Chile, Santiago, Chile. Courtesy of the Museo de Arte Popular Americano. Front view of the newly constructed building of the Museo de Arte Popular Americano, Facultad de Arte, Universidad de Chile, Santiago, Chile. Courtesy of the Museo de Arte Popular Americano. Information for this case was provided by conservator Johanna Maria Theile Bruhns, coordinator of the restoration...

Write the emergency plan handbook

Once the EPC has completed a draft of the emergency plan, it should be circulated among staff for comments or discussed at a staff meeting. Feedback from staff at all levels should be considered, as should any fears or expectations, and appropriate revisions should be made as soon as possible. The next step is to use the information in the emergency plan to compile the emergency plan handbook. The Getty Center's Emergency Planning Handbook3 includes the following policy statement from Stephen...

The Role of the Emergency Preparedness Committee

The responsibilities of the EPC include the following Task 2 Identify assets and vulnerabilities. Task 3 Implement preventive measures. Task 4 Implement preparedness measures. Task 6 Develop recovery procedures. The committee's first step is to prepare a report identifying what natural or human-caused emergencies may threaten the institution. The characteristics of the region and the institution's property should be considered in order to determine the likelihood of emergencies and their...

Identify and implement appropriate training

What skills and knowledge do security personnel need Training and support are available from many sources, including international and national security organizations, such as the International Committee on Museum Security of the International Council of Museums. Local police, fire, and military are the most immediately available resources. Extensive literature is available for each particular security need, including security officer training, emergency planning, alarms, and access control....

Questions to Consider

If there is an electronic inventory, have you stored a hard-copy printout of the contents of each storage area inside the room, as well as off-site (If electricity is out, a computer cannot generate an inventory list.) Who has access to copies of the collection inventory Are the registration and conservation records up to date Has each object been photographed and have duplicate copies been made Have copies of the inventory been included with the off-site duplicate records Is there an updated...

Require frank afteraction reports

Every encounter with a disaster or an emergency is an opportunity for learning. After-action reports detail actions taken and results observed, providing a useful teaching tool. It is important first to emphasize and praise what went right, then to examine problems encountered or mistakes made. Do not allow these reports to be after-the-fact justifications and defenses of what the response team did rather, they should be a candid assessment of what went on, problems and all. Indicate to team...

Review other documentation

All administrative records need to be evaluated as part of the preparedness process. What documents must staff have in hand during the response and recovery process These documents should be stored in a safe room for easy access in the event of an emergency. What documents must be stored safely but do not necessarily have to be readily available Your documentation analysis should include the following emergency fund records, including signing authorities Work with the buildings and maintenance...

Suggested Exercise

During a meeting of your team members, conduct a mental exercise. Ask them to close their eyes then give them an emergency scenario. For example, a fire breaks out in a workroom, or a local disaster strikes. Ask a volunteer to describe, step by step, how he or she would respond to the emergency. Ask detailed questions What do you do first Who has a flashlight Whom do you call What telephone do you use Where are the keys Where are the necessary supplies, maps, and lists Encourage others to make...

Teach observation techniques

Year-round, emergency-response training for your security or other designated staff is imperative and should include basic fire fighting, first aid, cardiopulmonary resuscitation, utility shutoffs, and emergency collections movement.17 Director of Getty Center Security The J. Paul Getty Trust Security officers are trained to watch for suspicious behavior and threats to security. Every staff member must understand that security is of prime consideration within his or her delegated duties. Staff...

What skills and knowledge are needed

Does everyone on staff know the immediate action to take when the emergency alarm sounds Jerry Podany likes to test his staff's readiness with impromptu drills. He walks in, announces a scenario, and listens to employees call out their actions. If the scenario is an earthquake, a number of people will inevitably discover that they do not fit under their desks because of all the material they have accumulated in that space. In a disaster, after the personal safety of staff...

When was the last time fire department personnel were given a tour of the facility and was their advice sought on

According to the National Fire Protection Assocation,3 an adequate fire safety survey considers at least the following Heating plant. Does it have the capacity to heat the building without overtaxing the system Is it adequately cut off from the rest of the building by walls, floors, and ceiling having the appropriate fire resistance rating with all openings connecting the building to the heating plant properly protected with fire doors If the plant is to be replaced, will the heating capacity...

Why Communication Is Important

Communication is not just about devices it has to do with how you convey information, whether in writing, visually, or orally. It is also about the subliminal messages conveyed between the lines. And it is about the communications climate you create, as in no concern is too small or the door is always open. Conservator and hazard mitigation consultant An effective communications system is a natural consideration when preparing for emergencies or disasters (Fig. 3). Working closely with the...

Your Role in the Process

Because a building shelters the institution's most important priorities people first, and collections second it can be the first and strongest line of defense in an emergency or disaster. At the same time, poorly maintained buildings and equipment can cause or worsen emergency situations. As head of the buildings and maintenance team, you probably are intimately familiar with your institution's structure and systems. You and other members of the buildings and maintenance staff know its...

The Buildings and Maintenance Team

This chapter addresses the issues involving the buildings, the systems, and their maintenance that must be dealt with as the emergency plan is developed. It is designed to be a resource for you, the leader of the buildings and maintenance team. For an overview of the emergency preparedness and response program, please consult chapters 1-3. For training ideas, see chapter 5. If the building withstands the wind, holds back the water or retains structural integrity during an earthquake if...

Distribute the hazard assessment report

Once the EPC has drafted the hazard assessment report, the committee distributes it to members of the departmental teams. The report gives the teams a clearer understanding of the nature of the potential threats, which in turn encourages them to take the emergency preparedness and response program more seriously. Using the report as a guide, the teams assess the institution's vulnerability in terms of their respective departments collections, administrative processes, infrastructure, or...

Consider and address additional suggestions and measures

As identified in Terms to Know in the introduction to this book, prevention involves activities that focus on preventing emergencies from occurring (particularly potential human-caused emergencies) and on reducing harm to people or damage to property in emergency situations that cannot be avoided. Working with the EPC, compile the suggestions provided by the preparedness teams, then edit and prioritize them. Have a brainstorming session to come up with any opportunities not already suggested...

Give the preparedness teams a clear mandate of their role

As EPM, make sure members of the preparedness teams have copies of the institution's emergency preparedness policy, the committee's statement of purpose, and the hazard assessment report. In addition to submitting two written reports, the teams are expected to contribute verbally to the emergency plan as well. In carrying out their research assignments, team members will find appropriate help and recommendations in chapters 6-9. The following is an outline of their assignments. Safety and...

Case 1 Barbados Museum and Historical Society

The Barbados Museum and Historical Society, St. Ann's Garrison, St. Michael, Barbados. Courtesy of the Barbados Museum and Historical Society. The Barbados Museum and Historical Society, St. Ann's Garrison, St. Michael, Barbados. Courtesy of the Barbados Museum and Historical Society. Location St. Michael, Barbados, British West Indies Director Alissandra Cummins Area 20,000 square feet (1,860 square meters), including 10,000 square feet (930 square meters) in galleries Collection Archaeology,...

Procedures for Handling Art in an Emergency

I.1 Protection of Art in Emergency Situations from the Seattle Art Museum's Emergency Planning Handbook, rev. ed. (Seattle Seattle Art Museum, 1994). Used by permission. 4. Do not carry a painting by the top of the frame. Carry it with one hand under the frame and one hand to the side, or with a hand on either side of the frame. 5. Hold the frame where it is strongest, never by the fragile gesso decoration. 6. If there appears to be loose paint present, carry the painting flat, painted surface...

Case 3 Mystic Seaport Museum

View of some of Mystic Seaport Museum's buildings and one of the ships in its collection, showing the museum's location on the waterfront in Mystic, Connecticut, which makes it susceptible to seaborne hazards. Courtesy of the Mystic Seaport Museum. Photo Judy Beisler. View of some of Mystic Seaport Museum's buildings and one of the ships in its collection, showing the museum's location on the waterfront in Mystic, Connecticut, which makes it susceptible to seaborne hazards. Courtesy of the...

Case 4 Seattle Art Museum

The Seattle Art Museum, Seattle, Washington, showing Jonathan Borofsky's sculpture, The Hammering Man. Courtesy of the Seattle Art Museum. Photo Susan Dirk. The Seattle Art Museum, Seattle, Washington, showing Jonathan Borofsky's sculpture, The Hammering Man. Courtesy of the Seattle Art Museum. Photo Susan Dirk. Information for this case was provided by Gail Joice, senior deputy director and registrar of the Seattle Art Museum and an adviser in the development of this book. Area 144,000 square...

Emergency Preparedness and Response Training Suggestions

Table 7 lists guidelines for emergency preparedness and response training activities. Consider these guidelines when you plan and when you evaluate training exercises. They will help staff members personally identify with the emergency preparedness and response program. Table 7 Guidelines for Training Activities Table 7 Guidelines for Training Activities Engage the staff and volunteers in discussions and situations in which they confront dilemmas regarding emergency response and emergencies in...