Planning And Managing Project Financing

The chief financial officer or business manager is the management staff member responsible for the overall financial health of the museum before and during the construction and after the new space becomes operational. He or she is an integral part of the steering committee and works closely with the director, the museum project manager, and the development officer in the development and implementation of budgets for the construction project, the capital campaign and associated communications...

Bibliography

Closed to the Public The Impacts of Closing a Museum for Construction. Paper, George Washington University Museum Studies Program, 2006. American Association of Museums. National Standards and Best Practices for U.S. Museums. Commentary by Elizabeth E. Merritt. Washington, D.C. American Association of Museums, 2008. American Institute of Architects. The Architect's Handbook of Professional Practice, 13th ed. New York John Wiley, 2001. American Institute for Conservation of...

Selecting Project Team Members The Museum Project Manager

The first person the museum should select to work directly on the project is the project manager, who will be the critical link between the museum (the board, steering committee, working groups, and the museum staff), design team, and construction team. Where can you find the right person If the museum is part of a university or a local or state government, the owner of the museum, the university or the government entity, may supply the project manager. In such cases, project managers tend to...

Components Of A Communications Plan

Communication methods vary, and often the museum is not in complete control of the message. Internet websites, blogs, email, and the press are all ways in which information about the building project, whether negative or positive, can be disseminated with lightning speed. The traditional methods of internal and external communications through news articles, press briefings, paid advertising, and direct mail are a baseline expectation while many museums are employing technology to share...

Ethics Of Giving And Receiving

Before beginning a capital campaign, it is incumbent on the board of trustees to ensure that appropriate policies and procedures are in place with regard to sources of support. Some of these policies are procedural and some are more substantive, going to the heart of the museum's values. You and your board should be familiar with the 2000 update of the 1978 Code of Ethics by the American Association of Museums (AAM). It offers guidelines on governance, collections, and programs. Aware of...

Impact Of Closing A Museum During Construction

Renovation and expansion projects offer an opportunity to extend the museum's mission by increasing exhibition space or by adding and improving facilities for educational programming. A museum in the midst of a building project, however, must balance staying useful and open to the public, on the one hand, with completing the project in a safe, cost-effective, and timely manner on the other. This section will explore how and why museums make the decision to close their facilities during...

The Project Steering Committee Steering Committee Structure

The board chair is the most likely individual to assume the lead role in steering the project. However, another board member may fill this role, particularly if the chair cannot commit a significant block of time to the effort. In such cases, another member of the board, someone with special expertise or a deep commitment to the project or a longtime museum supporter could fill that role. If necessary, the board may go outside its own membership or contract for services to find the full range...

Glossary

A E Short for Architect and Engineer, or Architecture and Engineering, in a single firm or with an architect hiring engineers under the architectural contract. AAM Short for American Association of Museums, the national professional association that serves the museum industry, publishes industry standards, and provides educational materials. AIA Short for American Institute ofArchitects, the national professional association that serves the architectural field, publishes industry standards, and...

Completing Construction And Closing Out Your Project

As construction moves toward completion, there is a great deal of excitement as well as activity which must be coordinated by your museum project manager in order to bring construction to a close and your new facility online. Depending on the size of your project, your museum project manager may need additional assistants who can take primary responsibility for coordinating other activities such as exhibit installation, IT AV media installation and integration, FF& E (fixtures, furnishing,...

Campaign Planning And Implementation

The first phase, called the quiet phase of the campaign, is an intensive planning period when the campaign committee along with museum staff and or consultants drafts a case statement, develops and integrates a campaign communications plan with all other communications planning, develops prospect lists, identifies potential key donors, determines the amount the campaign needs to raise, prepares a budget, undergoes training, develops operational policies, and oversees preparation of campaign...

Planning For Communications

From the very outset, your museum must develop a plan to keep internal and external stakeholders abreast of the building project. Communication with staff allows them to own the project and understand their role in the process. Timely and regular external communication before and during a building project keeps the public and external stakeholders aware of closings and project progress, and can build excitement and support for the project's completion and opening. After opening, your museum...

Notes

Douglas McLennan, Culture Clash Has the Business Model for Arts Institutions Outlived Its Usefulness Wall Street Journal, October 8, 2005,11. 2. In recent years business schools focusing on nonprofit management identify nonprofit organizations that generate earned income as nonprofit enterprises. See the Yale School of Management Program on Social Enterprise and the Duke University Fuqua School of Business Center for the Advancement of Social Entrepreneurship for extensive coverage of this...